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The best HR software for small businesses: 6 advanced options

In the early days of your business you are more than likely the captain of a one- or two-person operation. And if that’s the case, it’s often a good idea to manage the administration tasks the way they are – after all, you’re just trying to find your place. But as you grow and find that you need more hands on the bridge, the best thing you can do for your business is to look at HR software for small businesses.

The biggest reason, above all? Choosing the best HR management software for small businesses, especially your small business, will save you money. If you invest upstream to automate the tasks that you do over and over again, not only will you gain time, but your software will ultimately pay off.

With the right small business management software, you can centralize the management of your benefits, scheduling, performance assessments, and more. The key to this sentence, though? The right software

Let’s review what to look for when evaluating your small business HR software and how to choose the best solution for your business.

4 signs that you are ready to use the HR software for small businesses

\According to the US Small Business Administration, in 2017, approximately 20 million small businesses in the US had fewer than 20 employees. Many of these companies do not need small business HR software – they are no less busy, of course, but they can not take on important tasks such as benefits. Administration or setting. daily operations.

But it’s not everyone (that’s why there’s a small business HR management software). See if you can find yourself in these four very good reasons to get the right software:

1. You are currently using a table for human resources.

Leaves: Ideal for pivot tables! Bad for tracking administrative tasks. If you store important data such as vacation or salary history in a spreadsheet, your system is not only ineffective, but also unsafe. You want a better accounting system.

2. Administrative tasks eat hours of the day.

As the owner of your business, you have a lot to do. But what you should spend your time on are things for which you are particularly qualified. Maybe that means developing complex plans or preparing an SBA loan application. This probably does not mean sending signatures integration documents. Part of the business is delegation, even if it is the delegation to the software.

3. You are disorganized.

The organization is not the strength of all, and that’s fine. However, many tasks are in HR, which means that a lot of paperwork is required. What is best if you know that order and order are not your best values? (You know the answer.)

4. You hired more people this year than last year.

… and you probably do the same thing next year. It’s a long way to say you grow up. As you grow, your needs will only become more complex. If you can now build an infrastructure to streamline your HR processes, prepare your business for a more efficient and needed future.

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Find the best HR software for your small business

As you go through the list of best small business HR software, remember that not all options are suitable for all businesses. HR software performs a number of tasks so that you think about your priorities. What does your company need most?

You’ll also want to know if you want to access an app version for Android or iOS or if a web app is perfect. Keep in mind that some of these HR software also offer trial versions for small businesses so you can try your luck before committing (we’ll note below).

Here are some of the best options available, depending on your software requirements:

GoCo: Best HR software for small businesses and start-ups
Cost: Base price of $ 6 / staff + $ 29 fixed fee per month

Free Trial: No, but you can ask for a demo

We love GoCo as one of the best HR software for small businesses in general. It’s for a few reasons. First, GoCo truly feels all-in-one in its approach to human resources, but in a simplified way – what a small business needs in HR software.

GoCo takes care of employee documentation, including personal data, holiday and timesheets, and also manages the integration. You also have a dashboard to manage the benefits of your employees. However, one thing that differentiates GoCo is its network of benefit consultants, which you can access to help you because everyone has performance issues, even those who manage them.

Although GoCo does not complete the payroll, it syncs with your existing payroll software (including Gusto below), whether you use QuickBooks, Xero, ADP, or whatever. That’s an additional $ 3 per employee per month, but you do not have to pay to set up payroll or compensation for employees with discounts, and so on.

GoCo also integrates with Slack, providing a clean user experience that makes it (almost) comfortable to do your HR tasks. Although there is not a single software for everything, if you do not know where to go, GoCo is a great place to start.

Gusto: Best HR software for SMEs
Cost: The interim plan starts at $ 12 / user + $ 39 per month

Free Trial: Yes, one month

Gusto is considered one of the most important decisions in the personal management software for small businesses. It is a favorite for business owners who spend too much time on salaried work with employees and contract agents.

Gusto helps your company manage direct payments, checks and tax returns, and directly integrates many popular accounting software to help you manage paperwork and organization. You can also manage integration, including electronic quotes and signatures, insurance and commuter benefits, and programs 401 (k) and 529.

If you are a medium-sized company, Gusto can only accommodate up to 100 users. In addition, per-user fees are higher, so larger companies should take this into account. The other thing you should consider is that the administration of health benefits at the time of writing is only available in 24 states.

Zoho People: Best Human Resource Management Software
Cost: free up to five users; Base price of $ 1 / employee per month (or $ 0.83 per month with annual payment)

Free trial: Yes, 15 days

You’ll probably recognize the Zoho name of the company’s iconic accounting software, Zoho Books. And just as Zoho Books is an excellent choice for very small organizations, Zoho People is also free for up to five employees.

Even if you’re not a minor operation, Zoho still has a lot of people who can work for you, especially if you’re looking for help on the side of people. This small business HR software is ideal for keeping employee data for holidays and vacations, tracking billable hours, managing shifts and schedules, and so on.

This is an excellent option for companies that often work with contractors and hourly workers. Because it’s more employee-centric, self-service, and less responsive to your own HR responsibilities, you should be able to count on another software choice to help you manage your employees.

hr software-for-small-business

BambooHR: Best HR software for setting

Cost: Ask for an offer on BambooHR (other sources show BambooHR from $ 6.19 / employee per month)

Trial version: Yes

If you want to clean up your internal processes by calling more team members, BambooHR is for you. One of the software’s best features is Candidate Tracking, which allows you to post your job postings, create hiring managers in your team, and customize your hiring process and review candidates for the job. as they apply.

BambooHR can also automate other boring tasks such as integration and transfer, paperwork and vacation management. BambooHR does not pay in its application: it offers an add-in that exports your data to a third-party payroll. So it’s a platform that’s more focused on people.

The biggest advantage lies in the job offers. And since the price of BambooHR can be slightly higher than other offerings, you need to make sure your business needs this feature before you sign up.

Zenefits: the best HR software for maximum flexibility
Cost: Base $ 6 / employee + $ 40 fixed fee per month (or $ 5 / employee + $ 40 fixed fee per month if you pay annually)

Free Trial: No, but you can ask for a demo

Zenefits is also recommended by many small business owners as the best personal management software for small businesses, thanks to its powerful suite of tools.

Zenefits aims to automate as much as possible, especially integration and offshoring tasks, employee data and document management, and even regulatory and compliance tasks. For example, you can do a background check directly from the software (with Checkr, one of the sites we recommend as the best site for background checks). It’s a small detail, but a perfect time saver when you hit many boardings at the same time.

With its comprehensive Benefit Management Portal, Zenefits offers a comprehensive pay portal. Or, if you wish, you can connect with another payroll clerk.

Zenefits focuses on mobile, far more than most of the other platforms mentioned, even those with applications. They highlight integration with popular technology products, including Salesforce, G Suite, Asana, and more.

Pricing is fast: the paycheck is a supplement for an additional $ 6 per month per employee. You can get a discount if you sign an annual contract.

Cezanne HR: Best HR software for international operations
Cost: Request an offer via Cezanne HR (other sources show Cezanne HR of $ 200 per month)

Free Trial: No, but you can ask for a demo

You may have planned to have offices in all countries from the beginning, or you have expanded your operations to Bogota, Malmö and Cape Town. Whatever your situation, the best HR management software for your small business will be the one that can handle the various international regulations.

Cezanne HR is a “modular” system, which means you can choose what your company needs from its platform. You can choose human resource management tools, performance assessments and even recruitment. These handle multiple languages. The platform also offers billing options that can handle multiple currencies.

One thing that Cezanne HR considers in all its modules is local laws and compliance regulations in different countries, which means less research for you. However, those who run a distributed business know that it is extremely difficult to bring teams together. It would be very useful to have software.

Although you need to get an offer directly from the company, Cezanne HR seems to work on the more expensive side (as you can imagine with their features). It can support up to 5,000 employees, so remember – this could be taken into account in the future as your business takes control of the world.

Special Mention: PeopleSpheres – Best for Integration
Cost: $ 5-15 / employee per month)

Trial version: Yes

If you use multiple software platforms and want to simplify them, PeopleSpheres is a good option. It provides a 3-in-1 platform that all other HR services can connect to to create a centralized database. The integration platform automatically synchronizes and updates all employee data from the connected HR software, saving you a lot of time.

PeopleSpheres creates a personalized profile for each of your employees, which can be updated with requests (holidays, expenses, etc.). You can then accept or decline these requests and send automated notifications to employee profiles. With the cross-platform reporting tool, you can create a variety of reports in digital form and send a weekly summary notification email to the entire organization.

The biggest advantage of this platform is its simplicity. Why jump over platforms if you can place them all in one place?

Selection of the best HR software for small businesses
Each of the best personal software for small businesses has its strengths and, of course, its weaknesses. Again, the key to understanding you best is determining where you spend most of your time and where to start optimizing.

Remember to do a time check – you may be surprised to spend more time integrating and transferring than you thought. Once you have a clear picture of how your day is going, you can choose the software that will help you do what you do best: run your business.

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May 2019
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